Proposals, grants and expert evaluation for a Centre of Excellence run jointly with the University of Queensland, moved off paper entirely.

01 Architecture

• Next.js with ISR caching on the proposal listings, so faculty wide reads stay instant instead of re-querying on every visit.
• Go services behind it, MongoDB for proposal and evaluation state.
• Six roles across three dashboards, with controlled visibility on every proposal at every stage.
• Dynamic form builder plus a custom PDF generator, so a new proposal type needs configuration rather than a deploy.
• Assistant layer on Groq for guidance through the grant and evaluation workflow.

02 What is in it

• Serves 300+ professors across the joint UQ and TIET centre.
• Cut evaluation turnaround by 60% against the paper process it replaced.
• Replaced a trail of physical forms that used to sit on desks for weeks.
• Built for international collaboration, with institutions outside TIET in scope from the start.